Parent Student Laptop Handbook
We are excited to provide all students a Riverview School District issued laptop to use both in class and at home to enhance their academic experience. This handbook highlights key information about this initiative and the responsibilities of both students and parents/guardians for participation in this program.
Student-Issued computing offers many benefits to our modern day classroom and learner. Riverview’s expectation is that the student will have their computing device (laptop) with them for use in all their classes and for continued use at home. The laptop will help increase student engagement. Students can access learning materials and engage in real-time inquiry as their questions arise. Laptops also support Project-Based Learning, allowing students to research, collaborate, and produce a final product to share with peers, teachers, and parents.
By issuing students the same laptops, we hope to make technology access and learning opportunities equitable. All students have the same tools aligned with teaching and designed to best support their learning. Having the same device allows for consistency of tech support, software alignment, and added curriculum tools. And finally, accessing the school network and computer resources is also an opportunity to learn the responsibility of informed, ethical, and responsible computer use.
Parent / Guardian Responsibilities
In order for students to take a Riverview School District (RSD) laptop home, a student and parent/guardian must read the handbook, agree and follow applicable RSD policies and procedures.
MON IT OR S TUD E NT US E
The parent/guardian should monitor student use of the computer while away from school. The best way to keep students safe and on-task is to participate in what they are doing.
Have your student share their passwords with you so that you can monitor their activities. (Student should only share with parents/guardians).
Laptop should be used in common spaces in your home.
Ask your student to show you what they are doing. Ask questions about their work.
SUP PO R T ON LIN E SAF E T Y
Internet filtering is required by The Children’s Internet Protection Act (CIPA). Student laptops will have Lightspeed Internet Filtering installed on them that will be in place at home and in school. This will filter the student’s Internet browsing. The following content areas are filtered and blocked:
Sites that include obscene material, violence, gambling, pornography, or content that is otherwise inappropriate for minors.
Unmonitored forums and chats.
Sites promoting hacking or containing security risks (malware, viruses, etc.)
Students are expected to notify a parent or staff member immediately if they come across information, images, or messages that are inappropriate, dangerous, threatening, or make them feel uncomfortable.
General Care of Laptops
CARE OF LAPTOPS AT SCHOOL
Bring the device to school, fully charged, each day.
Never leave the laptop or laptop accessories unattended for any reason.
Never eat or drink over or near the laptop.
When not in use, the device should be shut down.
Use the laptop on a desk or table.
Lock the computer before walking away from it.
Never walk with the laptop open.
Do not leave your laptop or accessories unattended.
Follow all directions given by the teacher.
CARE OF LAPTOPS AT HOME
Laptops should be stored in their cases.
Charge the laptop fully each night so that it is ready for classroom use.
Store the laptop on a desk or table - never on the floor.
Protect the laptop from extreme temperatures, food, and drinks.
Keep the laptop clean and free of stickers or other decorations.
When not in use, the device should be shut down.
TRAVELLING WITH THE LAPTOPS
Completely shut down the laptop before traveling anywhere, including between home and school.
Do not leave the laptop unattended in a vehicle.
Keep the laptop in its provided case while traveling.
Temporary replacement laptops are available [in the LRC] if needed. Students are responsible for the care of the loaner while issued to them. The same rules and regulations apply to loaner.
Student data is stored in Office 365 so they can remain engaged with the temporary device.
Occasionally, unexpected problems occur with the laptops that are not the fault of the user (computer crashes, software errors, etc.). The IT department will assist students with having these issues remedied.
Riverview School District is moving to a self-insured model this school year for device protection when taken off school property. There is no additional cost in the way of student fees for device protection. Please review the repair procedure and costs table.
The District reserves the right to charge the user account for the full cost of repair or replacement when damage or loss occurs due to gross negligence.
ACCIDENTAL DAMAGE VS . NEGLIGENCE
Accidents do happen. There is a difference, however, between an accident and negligence. If the laptop is deemed to be intentionally or negligently damaged by the student, the student may be subject to discipline and responsible for the cost of repair or replacement. Students must report damage to their school immediately.
Negligence repairs will be subject to a $100 deductible to be paid for by the parent/guardian. Gross negligence (e.g. student throwing the laptop, gouging with a screwdriver, etc.) will not qualify for the deductible. Parents/guardians will be charged the full cost of repair/replacement.
As in the case of damage, if any equipment is lost, the student or parent must report it to the school immediately. Students/families may be billed full cost for lost equipment depending on the circumstances.
If equipment is stolen, a police report must be filed and a copy of the report provided to the school within five school days. Without a police report, parent/guardian may be responsible for the full replacement cost.
If there is not clear evidence of theft, or the equipment has been lost due to student negligence, the parent/guardian will be responsible for the full cost of replacing the item(s). If a laptop is deemed stolen, however, insurance will cover replacement costs, and the student will be issued a replacement.
* If financial assistance is needed, please discuss with the school’s administration.
The parent/guardian is responsible for the cost of repair or replacement at the date of loss if property is:
Lost because of negligence
Stolen, but not reported to school and/or police in a timely manner (the next school day)
Students are prohibited from:
Loaning laptop or laptop components to other students for any reason. Students who do so are responsible for any loss of components
Putting stickers or additional markings on the laptops, cases, batteries or power cord/chargers
Defacing the laptop or case in any way; including, but not limited to, marking, drawing, stitching, or marring the surface
Installing software. Student laptops will not allow students to install software on them
Students who identify or know about a security problem are expected to convey the details to building IT staff without discussing it with other students
Modifying the device's operating system in any way
Students may not open the device case for any purpose
Modification to district settings or any other techniques, designed to avoid being blocked from inappropriate content or to conceal Internet activity
Removing inventory tags
Frequently Asked Questions (FAQ’s)
What if a student forgets to charge their laptop and the battery is dead?
IT has provided teachers with two spare charging cords for students to use in the classroom if needed. There are not enough spare charging cords or power outlets for all students; however, so the best solution is for students to develop a routine for charging their laptops each night.
What if my student forgets to bring the laptop to school?
The LRC has a small number of “loaner” devices for students to check out for the school day if needed. Priority for these loaners goes to students experiencing equipment issues outside their control. Again, there are only a limited number of these loaner devices available.
What happens if a student’s laptop is broken after check out?
If a laptop breaks, it should be turned into IT for repair. During this time, the district will provide a loaner laptop, for which the student is liable while it is in their possession. Once the original laptop is fixed, the student will be notified to return the loaner for the original device. If the damage to the laptop is determined to have been caused by student negligence or abuse, there will be a fine assessed for the repair costs, as stated in the contract.
What if the laptop is stolen?
A stolen laptop needs to be reported ASAP to IT. For insurance coverage, a police report must be filed and a copy provided to the school within five days. The student will be able to check out a loaner device until the loss issue is resolved and a permanent replacement device provided.
My student is on a sports team and/or is taking PE. How will the laptop be kept secure?
A secure location will be made available for students in PE and on athletic teams to keep laptops safe during these programs.
How will my student be protected from objectionable material?
Filtering software is installed on each laptop. This software runs even when students are not at school. Objectionable websites are screened out; however, no filtering system is perfect. If a student inadvertently accesses an objectionable website, students and/or parents can alert IT, and they will address the issue. Internet safety is also taught to students in school to help them stay away from objectionable material and to stay safe online.
I don’t allow my student to have a password on their home computer so I can monitor its use. How can I know what my student is doing on the school computer?
While we prohibit sharing passwords with unauthorized users, parents are considered authorized users on all student accounts. Ask your student for their username and password and monitor their usage. We encourage you to know what your student is doing on their device both in and out of school.
Home Internet access is expensive. Are families required to provide Internet access at home?
Office 365 enables students to work in the desktop version of OneNote without Internet access. Some school assignments may require Internet access, but many do not. If a student qualifies for free or reduced lunch, their family is eligible for reduced-cost Internet through Internet Essentials. This program offers basic home Internet service for $9.95 a month plus tax, with no activation fees, equipment rental fees, or price increases. For more information, visit InternetEssentials.com or call 1-855-846-8376.
Why can’t my student bring his/her own computer to school (BYOD)?
There are several reasons why we are providing the same computing devices to all students: safety, instruction, technical support, and equity.
Safety: We have installed web filters and have other safety precautions that help prevent students from accessing inappropriate or unsafe websites while at school or home. We can’t be sure that devices brought from home meet this same standard.
Instruction: Every district device has the same software, so teachers can efficiently teach entire classes and help individual students. Trying to teach a lesson with several different kinds of software and/or different versions of that software is very difficult.
Technical Support: We can provide more robust technical support by having all students use the same device. We can’t offer the same level of support to an unlimited universe of devices, which could lead to more computer downtime and lost learning opportunities.
Equity: Many families cannot afford to purchase laptops for their children. If all students are using the same device, they can focus on what they are learning with the device, not on who has which device and what else is on it.
What if I don’t sign the agreement? I don’t want my family to be responsible for the laptop.
If no parent or guardian signs the agreement, a student will still get access to a computer when he or she is at school. To facilitate this, the student will need to report to a designated area (office, library, etc.) both before and after school to check-out and check-in their laptop. If the student intentionally damages the computer, families will still be liable for the damage, the same as with any piece of school-owned equipment.
The district has selected an internet safety curriculum that is developed by Common Sense Media. Common Sense Media offers a wide range of resources for students, parents and educators to help them navigate our modern media safely. More resources can be found at http://www.commonsense.org.
INTERNET SAFETY: RULES OF THE ROAD FOR KIDS
Liz Perle. Internet Safety: Rules of the Road for Kids.
Our kids are growing up in public
When we were growing up, a permanent record was something your school kept. Now, our kids create lasting records of their lives whenever they post something online. In a world where anything can be copied, pasted, altered and distributed in the blink of an eye to a vast invisible audience, kids must understand that they hold the key to what kind of reputation they create for themselves.
Help kids help themselves
Here are a few rules of the road that will help our kids as they grow up in public:
Rules of the Road for Kids
Guard your privacy. What people know about you is up to you.
Protect your reputation. Self-reflect before you self-reveal. What’s funny or edgy today could cost you tomorrow.
Nothing is private online. Anything you say or do can be copied, pasted, and sent to gazillions of people without your permission.
Assume everyone is watching. There’s a huge, vast audience out there. If someone is your friend’s friend, they can see everything.
Apply the Golden Rule. If you don’t want it done to you, don’t do it to someone else.
Choose wisely. Not all content is appropriate. You know what we mean.
Don't hide. Using anonymity to cloak your actions doesn’t turn you into a trustworthy, responsible human being.
Think about what you see. Just because it’s online doesn’t make it true.
Be smart, be safe. Not everyone is who they say they are. But you know this.
Riverview School District Electronic Resources Policy
The Riverview School District board of directors recognizes that an effective public education system develops students who are globally aware, civically engaged, and capable of managing their lives and careers. The board also believes that students need to be proficient and safe users of information, media, and technology to succeed in a digital world.
Therefore, the district will use electronic resources as a powerful and compelling means for students to learn core subjects and applied skills in relevant and rigorous ways. It is the district’s goal to provide students with rich and ample opportunities to use technology for important purposes in schools just as individuals in workplaces and other real-life settings. The district’s technology will enable educators and students to communicate, learn, share, collaborate and create, to think and solve problems, to manage their work and to take ownership of their lives.
To help ensure student safety and citizenship in online activities, all students will be educated about appropriate online behavior, including interacting with other individuals on social networking websites and cyber bullying awareness and response.
The board directs the superintendent or designee to create strong electronic educational systems that support innovative teaching and learning, to provide appropriate staff development opportunities and to develop procedures to support this policy.
Use of the Internet
The question of Internet safety includes issues regarding the use of the Internet, Internet-ready, and other electronic devices in a manner that promotes safe online activity for children, protects children from cybercrimes, including crimes by online predators and cyber bullying, and helps parents shield their children from materials that are inappropriate for minors.
To promote the safe and appropriate online behavior of students and staff as they access material from the Internet, the district will use the following four-part approach. However, given the ever-changing nature of the Internet, the district cannot guarantee that a student will never be able to access objectionable material.
Network Use Agreement - Any student or staff member using the Internet from a computer in the district facility must have a valid Network Use Agreement on file.
Filter - All district-owned computers in all district facilities capable of accessing the Internet must use filtering software to prevent access to obscene, racist, hateful or violent material.
Supervision - When students use the Internet from school facilities, district staff will make a reasonable effort to supervise student access and use of the Internet. If material is accessed that violates standards in the materials selection procedures of the Network Use Agreement, then district staff may instruct the person to cease using that material and/or implement sanctions contained in the Network Use Agreement.
Instruction - All students will be educated about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms, and cyber bullying awareness and response.
Riverview Computer and Network Acceptable Use Agreement for Students - P2035-F2 (students)
The Riverview School district provides a wide range of computer resources to its students for the purpose of advancing the educational mission of the District. As a user of District computers, you are expected to review and understand the Acceptable Use Procedures. You are expected to:
Protect your logon information from others. Do not use other users’ passwords.
Exercise good judgment.
Respect district property and be responsible in the use of the equipment. Do not destroy, modify or abuse the hardware or software in any way.
Do not delete or add software to district computers without permission from the Technology Department.
Do not use district computers for illegal, harassing, vandalizing, inappropriate or indecent purposes.
Do not use the Internet to access or process pornographic or otherwise inappropriate material in concert with the district’s Electronic Resources Policy. Notify an adult whenever coming across information or messages that seem inappropriate.
Be ethical and courteous. Do not send hate, harassing or obscene mail, discriminatory remarks, or demonstrate other antisocial behaviors.
District computers may not be used to interfere or disrupt other users, services or equipment, including distribution of unsolicited advertising (Spam), propagation of viruses and distribution of large quantities of information (chain letters, network games or broadcasting messages).
Do not assume that because something is on the Internet that you can copy it. Respect copyrights.
Do not give out any personal information over the Internet.
Violation of any of the above conditions of use may be cause for disciplinary action. Violations may constitute cause for revocation of access privileges, suspension of access to District computers, other school disciplinary action, and/or appropriate legal action.
Note: Riverview has in place Internet filtering software and an Electronic Resources Policy in accordance with the Children’s Internet Protection Act.
Riverview School District is committed to supporting both student and parent/guardian on this exciting initiative. If you have any questions they can be directed to:
Christopher B. Collins
Director of Information Technology
Riverview School District 407